ADMINISTRATION TOOLS

Adding Windows NT groups to Notes
When you add an NT group to Notes, you can also create a Group document in Notes and register individual group members. If the NT group is a local group and contains global groups as group members, you can add these global groups to Notes and register individual members as Notes users. You can modify group membership (based on the Windows NT group) before adding it to Notes without affecting the NT group.

To create a new Windows NT group and simultaneously add it to Notes

1. Before you create a Windows NT group and add it to Notes, you must:

2. Create a new Windows NT group as instructed in the Windows NT documentation.

3. If prompted, enter the password for your Notes user ID.

4. Select "Create Notes group with the following settings," complete these fields, and then click OK:
FieldEnter
Notes Group NameName of the corresponding Windows NT group.
Group TypeChoose one:
  • Multi-purpose (default)
  • Mail only
  • Access Control List only
  • Deny List only
DescriptionA description of the corresponding Windows NT group.
Register the users in the NT group into NotesGroup members are registered as Notes users. The Person documents, user IDs, and mail files are created for the users.
Deselect if you do not want to register group members as Notes users. Person documents, user IDs, and mail files are not created. You can create a Notes document without registering the group as Notes users by selecting "Create Notes group based on the NT group" and deselecting this option.
5. Click Members if you want to add or remove individual group members from the NT group, and then complete these fields:
FieldEnter
MembersRemove from this list those users who are no longer members of the group, or add to this list the names of new users. User names removed from this list display in the Not members list.
Not membersAdd to this list those users who are not members of the group, or remove from this list user names that you want to include in the Members list.
Note If there are global groups in the members list and you want to add those groups to the Domino Directory, select "Synchronize groups in Members list with Notes also."

6. If you are registering group members in Notes, User Manager prompts you for registration options. Choose one of the following:

7. If you chose to manually enter user information in Step 6, complete these fields, and then click OK:
FieldEnter
First name, middle name and last nameAccept the default names derived from the user's full name in Windows NT.
Org unitThe name of the organizational unit the user is included in. For example, if user John Smith is part of engineering, the organizational unit may be Eng. The user name would be John Smith/Eng.

Organizational units are useful for differentiating between users of the same name. For example, John Smith/Eng/Acme and John Smith/Doc/Acme, where one employee is a member of Engineering and the other is a member of Documentation. Each is assigned a different organizational unit name.

Use common passwordAssigns to the user the same password for Notes, Windows NT, and Notes Internet. Activates the Notes password for user name and the Confirm password fields.

To preserve the existing Windows NT password, enter that password as the common password.

If Use common password is not selected, activates the Notes password for user name and the Confirm password fields.

Notes/Common password for user nameThe password you are assigning to this user.
Confirm passwordEnter the new Notes password for this user again.
Set Internet password in NotesEnters the Internet address in the user's Person document in the Domino Directory. This field applies only if the user is registered for Notes mail. Activates the following fields:
  • Internet address
  • Internet password for user name
  • Confirm Internet password
Internet addressAccept the default Internet address as derived from the Windows NT user name and the current Notes domain, for example, KCarter@domain.com

This field displays if POP, IMAP, or Notes mail type is selected. The Internet address is required for Notes mail routing.

Internet passwordEnter an Internet password for this user.
Confirm Internet passwordEnter the Internet password for this user again.
8. If User Manager asks if you want to register the new Windows NT users in Notes, do one of the following: 9. If you chose "Register users at once without additional prompts" in the preceding Step 6, distribute the passwords to users so they can install their Notes workstations. After installation, users can create new passwords.

To add existing Windows NT groups to Notes

1. Before adding existing Windows NT groups to Notes, you must:

2. In the User Manager Groups window, select the group account you want to add to Notes.

3. Choose Notes - Add selected NT Users / Group to Notes.

4. Select "Create Notes group with the following settings" and then complete these fields and click OK:
FieldEnter
Notes Group NameName of the corresponding Windows NT group
Group TypeChoose one:
  • Multi-purpose (default)
  • Mail only
  • Access Control List only
  • Deny List only
DescriptionA description of the corresponding Windows NT group
Register the users in the NT group into NotesGroup members are registered as Notes users. The Person documents, user IDs, and mail files are created for the users.

Deselect if you do not want to register group members as Notes users. Person documents, user IDs, and mail files are not created. You can create a Notes document without registering the group as Notes users by selecting "Create Notes group based on the NT group" and deselecting this option.

5. Click Members if you want to add or remove individual group members from the NT group, and then complete these fields:
FieldEnter
MembersRemove from this list those users who are no longer members of the group, or add to this list the names of new users. User names removed from this list display in the Not members list.
Not membersAdd to this list those users who are not members of the group, or remove from this list user names that you want to include in the Members list.


6. If you are registering group members in Notes, User Manager prompts you for registration options. Select one of the following: 7. If you chose to manually enter user information in Step 6, complete these fields and then click OK:
FieldEnter
First name, middle name and last nameAccept the default names derived from the user's full name in Windows NT.
Org unitThe name of the organizational unit the user is included in. For example, if user John Smith is part of engineering, the organizational unit may be Eng. The user name would be John Smith/Eng.

Organizational units are useful for differentiating between users of the same name. For example, John Smith/Eng/Acme and John Smith/Doc/Acme, where one employee is a member of Engineering and the other is a member of Documentation. Each is assigned a different organizational unit name.

Use common passwordAssigns to the user the same password for Notes, Windows NT, and Internet. Activates the "Notes password for user name" and "Confirm password" fields.

To preserve the existing Windows NT password, enter that password as the common password.

If "Use common password" is not selected, activates the "Notes password for user name" and "Confirm password" fields.

Notes password for user nameThe password you are assigning to this user when using Notes.
Confirm passwordEnter the new Notes password for this user again.
Set Internet passwordEnters the Internet address in the user's Person document in the Domino Directory. This field applies only if the user is registered for Notes mail. Activates these fields:
  • Internet address
  • Internet password for user name
  • Confirm Internet password
Internet AddressAccept the default Internet address as derived from the Windows NT user name and the current host domain -- for example, KCarter@domain.com
Internet passwordEnter an Internet password for this user.
Confirm Internet passwordEnter the Internet password for this user again.
8. If User Manager asks if you want to register the new Windows NT users in Notes, do one of the following: 9. If you chose "Register users at once without additional prompts" in the prceding Step 6, distribute the passwords to users so they can install their Notes workstations. After installation, users can create new passwords.

See Also