To use a desktop policy settings document to enforce the settings specified in the setup policy settings document, specify the same settings in a desktop policy settings document. For example, to ensure that the Sametime server specified in the setup policy settings document remains the same each time the user logs in, enter the Sametime server name in both the setup and desktop policy settings documents.

To use a desktop policy settings document to add to or update the user’s desktop workspace, change the setting in the desktop policy settings document. For example, to change the Sametime server specified in the setup policy settings document, specify a different server in the desktop policy settings. Other changes you can make to the user's desktop workspace that do not reflect setup policy settings include setting up a default home page, customizing the welcome page, upgrading the mail template, and specifying how and when Smart Upgrade runs to upgrade the Notes client. If you are updating from a previous version of Domino, you can use a desktop policy settings document to define the settings used when converting previous mail file templates to the Domino 6 mail template, mail6.ntf.

You also use a desktop policy settings document to manage and update bookmarks. You can, for example, set up a bookmark hierarchy for Notes users by creating an outline of bookmarks that includes folders and links such as database links, document links, and URL links. You can create folders that have links within the folders. All of the folders and bookmarks in the outline are then placed on the Bookmark Bar of the Notes client. To add bookmarks to an existing folder on the user's desktop, such as More Bookmarks, include the folder in the bookmark outline. Any links included in that folder are merged with the corresponding folder in the Notes client. You can also create a folder called "Startup" that includes links that open automatically every time the user logs in to Notes.

You can also set user preferences, usually set by Notes users. If you set user preferences, Notes users will still be able to change their preferences, but the changes will be only temporary. The next time the desktop policy is enforced, their preferences will be reset to the original policy settings.

For more information on seamless mail upgrades, see Using seamless mail upgrade.

To create Desktop settings

1. Make sure that you have Editor access to the Domino Directory and one of these roles:

• PolicyCreator role to create a settings document
• PolicyModifier role to modify a settings document

3. Click "Add Settings," and then choose Desktop.

4. Under Basics, complete these fields:

• Name -- Enter a name that identifies the users (and, if you are a service provider, the hosted organization) that use these settings.
• Description -- Enter a description of the settings.

8. Under Internet Browser, choose the Internet browser used from this location. If you chose Notes or Notes with Internet Explorer as the Internet browser, choose the location from which to run the Web Retriever process.

9. On the Databases tab, complete one or more of these fields to add databases to the user’s workspace:

Note You cannot use the Web Administrator to create links.

Field	Enter
Create As new replicas on user's machine	Create a link for each database to add as a new replica to the user workspace.
Mobile directory catalogs	Create a link for each mobile directory catalog to add automatically to the user workspace.
Bookmarks to merge with users' bookmarks	Drag and drop or copy links to add to the user's bookmarks. Arrange links in the order you want them to display. However, do not add any links above the Favorites folder, because they will be added to the bottom of the user's bookmarks list.

11. On the Accounts tab, enter the default account information for Internet servers.

12. On the Name Servers tab, enter the names and addresses of secondary TCP/IP and NDS Notes name servers.

13. On the Applet Security tab, complete these fields:

Field	Action
Trusted hosts	Enter the name of trusted hosts.
Network access for trusted hosts	Choose one: Disable Java No access allowed Allow access only to originating host Allow access to any trusted host Allow access to any host
Network access for untrusted hosts	Choose one: Disable Java No access allowed Allow access only to originating host
Trust HTTP proxy	Choose one: Yes No

14. On the Proxies tab, enter the default proxies to assign to users.

15. On the Mail tab, choose the format to use for messages to Internet addresses.

16. On the Preferences tab, choose user preferences.

17. Save the document.

For information on user preferences, see Lotus Notes 6 Help.

See Also

Creating a setup policy settings document
Creating a policy document