USER AND SERVER CONFIGURATION

License Tracking
License Tracking allows you to monitor the number of active Notes users within a Notes domain. You can use License Tracking to determine how many client licenses you have, whether you need to purchase additional licenses, and when you need to purchase them.

Note License Tracking cannot be used in a hosted environment.

How license tracking works

Client usage is tracked on each server. When a user authenticates with a server using the Notes client, HTTP, IMAP, POP3, SMTP, or the LDAP protocol, the user's full canonical name, protocol, and time and date of access are collected. Once each day, an administration request sends to the administration process, information regarding new users and information regarding users who have not accessed the server within the last 30 days. The administration process running on the administration server processes the request.

The administration process creates a new User License document in the UserLicenses database (USERLICENSES.NSF) for each new user reported in the administration request. Documents are updated with the new time and date for those users who already have a document in the User Licenses database. If a user does not access any servers in the Domino domain for one full year, the corresponding User License document is deleted from the User Licenses database.

Note If a user is deleted from the Domino Directory, the corresponding User Licenses document is deleted. If a user is renamed, the corresponding document is also renamed accordingly. Existing administration requests are used to maintain this user information.

After the administration process updates USERLICENSES.NSF, the License Tracking document in the Domino Directory is updated with the total number of users whose information was tracked that night. The License Tracking document is updated once each day. These daily updates enable you to review this information at any time to obtain an up-to-date report on the number of client licenses that you have available for use.

By default, administrators have Manager access to the User Licenses database and users have no access.

Note The Server/Licenses view that displayed in Domino R5 is not part of the License Tracking feature.

Enabling or disabling license tracking

Use this procedure to either enable or disable License Tracking.

1. From the Domino administrator, click the Configuration tab.

2. Choose Server - Configurations.

3. Select the server and click Edit Configuration.

4. On the Basics tab, in the License Tracking field, click Disabled or Enabled according to what you want to do.

5. Click Save and Close.

Calculating the number of licenses in use

Use this procedure to recalculate the number of Notes and/or iNotes Web Access users in your domain. A document is created for each server in your domain, listing the number of Notes and iNotes Web Access users on each server.

1. From the Domino administrator, click the Files tab.

2. Open the License Tracking database.

3. Choose Licenses or Licenses - By Server and click Recalculate Licenses.

See Also